Technical Specification
The following table provides an overview of OptimiDoc Cloud functionalities.
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Security |
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User authentication |
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Web interface |
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Login&Password, Microsoft, Google |
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Multi-functional device |
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Access rights |
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Web interface |
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Administrator |
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User, Partner admin, Customer support, Reports manager |
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Multi-functional device |
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Scan workflows |
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Print connectors |
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Colour |
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Duplex |
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*Supported access rights could be different based on device model and manufacturer |
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Card assignment |
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Unknown card assignment based on user PIN |
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Incoming print queues |
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Supported standards |
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LPR/LPD, IPP |
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Other channels |
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Web submit |
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Email submit |
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OptimiDoc print queue types |
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Secured queue – print jobs are held on the server until the user authenticates and requests the jobs |
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Supporter job delivery to the device |
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Supported standards |
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LPR, IPP |
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Print jobs maintenance |
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Automatic unprinted jobs removal in a predefined period (days) |
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Print terminal |
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Browse unprinted jobs |
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Print of selected/all print jobs |
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Deletion of selected jobs |
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Job detail |
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Job name |
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Date |
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Finishing options |
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Force BW |
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Force simplex/duplex |
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Number of copies |
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Stapling |
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Punching |
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*Supported print terminal features could be different based on device model and manufacturer |
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Print terminal |
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Archives |
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Google Drive |
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Dropbox |
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OneDrive Personal/Business |
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Virtual spooler (basic version limited to 100 MB) |
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SharePoint Online |
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Box |
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FTP/SFTP/FTPS |
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Supported file types |
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.xls, .xlsx |
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.doc, .docx |
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.ppt, .pptx |
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.html |
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.bmp, .gif, .png, .jpg, .tiff |
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.js, .json, .xml, .txt, which are all handled as plain text files |
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Access to connectors based on departments' |
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MFP needs to support PDF printing. |
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*Supported print connectors could be different based on device model and manufacturer |
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Scan |
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Scan processes |
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Max. amount of scan processes: unlimited (OD OCR) |
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Max. amount of scan parameters per scan process: unlimited |
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Access rights |
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Access to scan processes based on group settings (departments or users) |
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MFP specific features |
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Scan settings |
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Resolution |
200, 300, 400, 600 dpi |
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Sides |
Duplex, Simplex |
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Media size |
Auto, A3, A4, A5, A6, B4, Letter, Legal |
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Job assembly |
Yes, No |
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Colour |
Auto, Full colour, grayscale |
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Orientation |
Portrait, Landscape, Head to top, Head to feed |
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Scan parameters types: |
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Text |
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Number |
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True/False |
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Date |
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Time |
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List |
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Password |
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SharePoint Site |
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Directory |
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Scan parameters can have a default value and can be optional or required |
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*Supported scan features could be different based on device model and manufacturer |
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Image enhancement |
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Auto-detection of page orientation* |
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Automated image de-skewing* |
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Image despeckling* |
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Blank page removal*** |
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Remove punch holes* |
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Remove black borders* |
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*OptimiDoc OCR, **ABBYY OCR, ***both |
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Document export |
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Compact PDF/A (.pdf) (OptimiDoc OCR and compression settings)** |
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Searchable PDF/A (.pdf)** |
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PDF (.pdf)*** |
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Microsoft Word (.docx and .doc)** |
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Microsoft Excel (.xlsx and .xls)** |
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Microsoft PowerPoint (.pptx)** |
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Rich Text Format (.rtf)** |
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Text (.txt)** |
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Multipage TIFF (.tif)*** |
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PDF MFP OCR**** |
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*OptimiCapture Lite, **OptimiCapture Pro, ***both, ****Xerox only |
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Supported destinations |
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Every scan workflow can have one of these destinations assigned to it. |
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FTP/FTPS/SFTP |
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Google Drive |
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Dropbox |
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Box |
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OneDrive Personal |
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OneDrive Business |
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SharePoint Online |
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SFTP |
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OptimiDoc/Web (possibility to download to PC) |
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OCR zones and redaction |
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Zone type: text, barcode |
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Regular expression |
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Pages: All, first, last, predefined |
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Redaction type: Text, regex, zone |
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Color: selection |
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Filter |
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Case sensitive, apply to whole words |
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Reporting |
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Device native reporting |
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Supported operations |
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Scan |
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Copy |
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Copy/print/scan information |
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Number of pages |
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Number of sheets |
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Price |
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Colour |
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Date |
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User* |
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*Supported accounting features could be different based on device model and manufacturer |
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Web reports |
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Operations |
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Provided information |
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Name |
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User |
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Department |
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Device |
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Time |
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Number of pages |
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Number of scans |
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Number of sheets |
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Price |
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State |
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Supported filters |
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Date from/to |
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User |
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Department |
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Device |
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Job name |
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Accounting |
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Reports by |
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User |
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Department |
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Device |
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Location |
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Days |
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Documents |
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Report content |
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Number of pages |
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Number of scans |
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Number of sheets |
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Price |
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Supported filters |
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Date from/to |
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User |
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Department |
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Device |
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Location |
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Export features |
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Supported formats |
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Excel |
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CSV |
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Supported filters |
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Date from/to |
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Devices |
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Devices |
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List of MFPs, network devices/printers, OCN/Nodes |
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Authorized apps |
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Mobile apps, desktop Clients |
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Print drivers |
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List of available Windows and MacOS drivers |
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User management |
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The user database and synchronization |
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Internal user database |
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Manual |
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Synchronization with Active Directory - AD importer needed |
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Synchronization with CSV file |
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Synchronization with Microsoft Entra ID |
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Synchronization Google Workspace |
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